Privacy Policy

Scientific Proofreading Privacy Policy

At Scientific Proofreading, we respect your privacy and understand the importance of protecting your personal information, academic documents, research files, manuscripts, and communication details. This Privacy Policy explains how we collect, use, store, protect, and share information when you visit our website, contact our team, request a quote, submit a manuscript, or use any of our proofreading, editing, formatting, publishing, or academic support services.

This policy applies to our website:
https://scientificproofreading.uk/

It also applies to the services provided by Scientific Proofreading, including academic editing, book editing, research paper editing, journal article editing, medical editing and writing, dissertation and thesis editing, journal selection and submission, manuscript formatting, and book publishing services.

Who We Are

Scientific Proofreading is a UK based academic, scientific, and publishing support service. We help researchers, authors, PhD students, postgraduate writers, academic teams, and professional clients prepare written work for review, submission, publication, or final presentation.

Business Contact Details:
Scientific Proofreading
1 Greenfield Cres, Birmingham B15 3BE, United Kingdom
Email: info@scientificproofreading.uk
Tel: +44 (20) 45148383
WhatsApp: +44 7882744775

For privacy related questions, please contact us at:
info@scientificproofreading.uk

What Information We Collect

When you contact us, submit a form, request a quote, upload a manuscript, communicate with our team, or purchase a service, we may collect information that helps us respond to your request and deliver the service properly.

This may include:

• Your name
• Email address
• Phone number or WhatsApp number
• Country or location
• Project details
• Academic subject area
• Service requirements
• Deadline information
• Manuscript, document, thesis, dissertation, research paper, book file, or other uploaded material
• Instructions, journal guidelines, formatting requirements, or publisher requirements
• Payment and billing information
• Communication history with our team

We may also collect standard website data when you browse our website, such as your IP address, device type, browser type, pages visited, time spent on the site, referral source, and general interaction data.

Manuscripts, Research Files, and Academic Documents

Because our work involves proofreading, editing, formatting, and publishing support, you may share unpublished manuscripts, academic research, thesis chapters, dissertations, journal articles, medical writing, book drafts, or other confidential documents with us.

We treat these materials as confidential. We only use your files to review, quote, edit, proofread, format, or provide the service you requested. We do not publish, sell, reuse, share, or claim ownership of your manuscript or research content.

Where needed, your document may be shared with a suitable editor, proofreader, formatting specialist, or project team member involved in completing your service. Anyone working on your file is expected to handle it with care and confidentiality.

How We Use Your Information

We use your information to provide and improve our services. This may include using your details to:

• Respond to your questions or service requests
• Prepare quotes and recommendations
• Review your manuscript or project instructions
• Provide proofreading, editing, formatting, publishing, or submission support
• Communicate with you about your order or project
• Process payments and invoices
• Deliver completed files
• Keep internal service records
• Improve website performance and customer experience
• Send service updates where relevant
• Send promotional emails only where allowed or where you have agreed to receive them
• Protect our website, business, clients, and systems from misuse or fraud

We do not use your manuscript or academic work for unrelated purposes.

Lawful Reasons for Using Your Information

We use personal information only where we have a lawful reason to do so. Depending on the situation, this may include:

Contract:
When we need your information to provide a service you requested, such as editing a manuscript, preparing a quote, formatting a document, or delivering final files.

Legitimate interests:
When we need to run and improve our website, respond to enquiries, keep business records, protect our systems, or understand how visitors use our website.

Consent:
When you agree to receive marketing communications or accept optional cookies.

Legal obligation:
When we need to keep certain information for accounting, tax, fraud prevention, or legal compliance reasons.

Payments and Billing

If you pay for a service, we may collect billing information needed to process your order. Payments may be handled through trusted payment providers or banking systems. We do not intentionally store full card details on our website unless this is handled securely by an authorised payment processor.

Payment providers may process your information according to their own privacy policies and security standards.

Cookies and Website Tracking

Our website may use cookies and similar technologies to help the site work properly, understand visitor behaviour, improve performance, and support advertising or remarketing activity.

Cookies may help us:

• Keep the website functioning correctly
• Remember user preferences
• Understand which pages visitors use
• Measure website performance
• Improve content and service pages
• Track conversions from advertising campaigns
• Show more relevant ads to previous visitors

Some cookies may be essential for website functionality. Others, such as analytics or advertising cookies, should only be used where consent is required and obtained.

You can manage or block cookies through your browser settings. You may also be able to adjust cookie preferences through our website cookie banner, if available.

Analytics, Advertising, and Remarketing

We may use analytics and advertising tools to understand how visitors find and use our website. These tools may collect information such as pages viewed, time on site, referral sources, device details, IP address, and conversion events such as form submissions or quote requests.

These tools may include services such as Google Analytics, Google Ads, Microsoft Advertising, or similar platforms. If used, these services may help us measure ad performance, improve website content, and reach people who previously visited our website.

Advertising tools may use cookies or tracking technologies. You can opt out of personalised ads through your browser settings, cookie settings, Google ad settings, Microsoft advertising settings, or other available opt out tools.

Opting out of personalised advertising does not stop all advertising. It only limits ads based on your browsing behaviour or interest profile.

Marketing Communications

If you contact us, request information, or use our services, we may contact you about your enquiry or project. We may also send marketing communications where you have given consent or where the law allows us to contact you about similar services.

You can ask us to stop sending marketing messages at any time by contacting:
info@scientificproofreading.uk

If you opt out of marketing, we may still contact you about active projects, service delivery, payments, legal matters, or important updates related to work you requested.

Who We Share Your Information With

We do not sell your personal information.

We may share limited information only where needed to operate our business, deliver services, or comply with legal obligations. This may include sharing data with:

• Editors, proofreaders, formatting specialists, or project team members
• Payment processors
• Website hosting providers
• Email and communication platforms
• CRM or customer support tools
• Cloud file storage providers
• Analytics and advertising platforms
• Professional advisers, such as accountants or legal advisers
• Authorities where required by law

We aim to work with service providers who are expected to protect personal information and use it only for the purpose of providing their service to us.

International Data Transfers

Some service providers we use may store or process information outside the United Kingdom. Where this happens, we aim to ensure that suitable safeguards are in place, such as approved contractual protections or other lawful transfer mechanisms.

How Long We Keep Your Information

We keep personal information only for as long as needed for the purpose it was collected.

This may include keeping information for:

• The time required to respond to your enquiry
• The duration of your project or service
• A reasonable period after delivery in case follow up support is needed
• Legal, accounting, tax, or dispute resolution purposes
• Website analytics and business improvement purposes

Manuscripts and uploaded files are kept only as long as reasonably needed to complete the service, provide support, maintain records, or meet legitimate business and legal requirements. You may request deletion of your personal data or project files, subject to legal or contractual limits.

How We Protect Your Information

We take reasonable steps to protect the information you share with us. This may include access controls, secure communication practices, limited internal access, careful file handling, and working with trusted service providers.

However, no website, email system, or online transfer method is completely secure. You are responsible for ensuring that any document you submit does not include unnecessary sensitive personal information unless it is required for the service.

Your Data Protection Rights

Depending on the circumstances, you may have the right to:

• Ask what personal information we hold about you
• Request a copy of your personal information
• Ask us to correct inaccurate or incomplete information
• Ask us to delete your information where applicable
• Ask us to restrict how we use your information
• Object to certain uses of your information
• Withdraw consent where we rely on consent
• Ask us to stop direct marketing
• Request transfer of your information where applicable

To make a privacy rights request, email us at:
info@scientificproofreading.uk

Please use the subject line:
Privacy Rights Request

We may need to verify your identity before responding to a request.

Children’s Privacy

Our services are not designed for children. We do not knowingly collect personal information from anyone under 13. If we become aware that we have collected personal information from a child without appropriate consent, we will take reasonable steps to delete it.

If a student, parent, guardian, school, or institution contacts us about academic or publishing support, we may ask for suitable confirmation before proceeding.

Links to Other Websites

Our website may include links to third party websites, tools, platforms, publishers, journals, payment providers, or external resources. We are not responsible for the privacy practices, content, or security of those external websites.

You should read the privacy policy of any external website before sharing personal information with them.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our services, website, legal requirements, or data handling practices.

When we update this page, we may change the “Last Updated” date. We encourage visitors and clients to review this page periodically.

Last Updated: July 01, 2026

Contact Us

If you have questions about this Privacy Policy, how we use your information, or how your manuscript and personal data are handled, please contact us:

Scientific Proofreading
1 Greenfield Cres, Birmingham B15 3BE, United Kingdom
Email: info@scientificproofreading.uk
Tel: +44 (20) 45148383
WhatsApp: +44 7882744775

Get in Touch With Us

Have a question about your data, manuscript privacy, or document handling?

Email: info@scientificproofreading.uk
Phone: +44 (20) 45148383
WhatsApp: +44 7882744775
Mailing Address: 1 Greenfield Cres, Birmingham B15 3BE, United Kingdom

Request Support

Whether you need help with academic editing, scientific proofreading, book editing, manuscript formatting, journal submission, or publishing support, Scientific Proofreading is here to help you prepare your work with care, confidentiality, and professional attention.